The recruitment engine · managed for you

Horizon

Protocol in. A compliant campaign, live in days.

Horizon is CliniContact's managed recruitment engine. Send a protocol link, a PDF, or text, and about an hour later your full recruitment package and a study-specific marketing strategy are built, every asset checked against FDA, IRB, sponsor and platform ad rules. Then we launch and manage the campaigns and hand your coordinators prescreened, verified referrals. You run the study; we run the recruitment.

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1Compliant materialsEvery asset, screened as it's writtenAds, flyer, landing page, screener, SMS and email, each checked against FDA and IRB guidance, your sponsor's playbook, and Meta and Google ad policy, with every flag tracing to its source.

2Marketing strategyA study-specific plan, grounded in dataAudience, channel mix, budget and the conversion funnel, built from your protocol, sites and population, not a template.

3Managed campaignsWe build and run it to your ad spendHorizon launches and manages the digital campaigns across Meta and Google, tuned weekly to cost-per-qualified-candidate. No management fee, no markup on ad spend.

4Prescreened referralsVerified candidates, not raw leadsYour inclusion and exclusion criteria are applied before anyone reaches a coordinator, so your team receives prescreened, verified referrals, in your own system of record or ours.

FDA & IRB alignedMeta & Google ad policyHIPAA-aligned21 CFR Part 11 aware

Partner institutions

Trusted by research teams at leading institutions.

Academic medical centers, hospital systems and university research groups run their recruitment on Horizon.

Harvard Medical School

Stanford Medicine

Brigham and Women's Hospital

Beth Israel Deaconess

University of Michigan

Rutgers

Johns Hopkins

McGill University

UAB

Miami University

University of Maryland

Capella University

The recruitment problem

Recruitment is where studies stall.

80%

of clinical trials fail to finish on time, most often because of recruitment

30%

of a trial's timeline is spent on patient recruitment

19%

of trials are terminated for failing to enroll enough participants

11%

of study sites enroll zero patients

Widely reported clinical-trial recruitment benchmarks.

How Horizon works

From protocol to a live campaign, in days.

Horizon is managed. You send the protocol; we build the compliant package, launch the campaigns, and hand your team verified referrals.

01Send the protocolA link, a PDF, or textHorizon reads the study, its sites, population and inclusion/exclusion criteria, and applies your sponsor and IRB context.

02About an hour laterA compliant package + strategyThe full recruitment package and a study-specific marketing strategy are generated and compliance-checked, ready for your IRB submission.

03We launch and manageCampaigns we run for youHorizon builds and runs the digital campaigns across Meta and Google, tuned weekly to cost-per-qualified-candidate. You set the ad spend.

04Straight to your teamPrescreened, verified referralsCandidates are screened against your protocol and handed to your coordinators ready to schedule, in Vision or routed into your REDCap, Qualtrics or CTMS.

Compliant by construction

Every asset, compliant the moment it's written.

Horizon checks each ad, flyer, landing page and screener as it generates it, against every standard that applies at once, not after the fact. So your materials clear IRB faster and never trip a platform ad policy.

◉FDA & IRB recruitment guidance

▤Sponsor playbooks · 90+ in the library

◎Meta & Google ad policy

◱Image policy screening

✓Every flag cites its source

⛨40+ IRBs matched automatically

~1 hr

Package + strategy built

~9 days

Protocol to IRB-ready

86%

First-pass IRB approval

Markup on ad spend

See it in action

What you get within a day of your protocol.

Real, branded deliverables — every one generated by Horizon, reviewed and ready to use. These are from a live demonstration study.

Deliverable 01

The materials package

The full campaign set — landing page, flyer, Meta and Google ads, lead form, pre-screener, SMS and a video — each quality-scored and compliance-checked.

Deliverable 02

The site deck

The branded recruitment strategy: audience, channel plan, the conversion funnel and reach, every figure traced to a named source.

Deliverable 03

The proposal

A clear, one-page plan of what we will deliver — reach, pre-qualified candidates and completed screeners, with ad spend transparent from day one.

In their words

Research teams on working with us.

CliniContact has been forthright, fast, seamless and most important: effective. They raised more subjects in 3 months than I had in 2 years.

Dr. Loren Fishman, MD · Sciatica.org

They consistently make the process seamless and accommodating, and we wouldn't use anyone else to help promote our research studies.

Project Coordinator · Academic University

CliniContact made our participant recruitment fast and stress-free! Staff were highly collaborative and communicative. Highly recommend!

Assistant Professor · Academic University

They listened to what my needs were and curated a unique, specific plan for what I was aiming to accomplish. The process was easy, fun, and straightforward.

Doctoral Student · Capella University

Pricing

Two ways to run Horizon. We plan the right one around your study.

A fast, fixed-term rescue when the study has to move now, or an ongoing partnership across the whole study. Either way: no management fee, no markup on ad spend.

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The ongoing way we work

Partnership

We build the package, launch and manage recruitment across the whole study, with your ad spend passed through at cost.

When the study has to move now

Rescue

A short, fixed-term engagement to hit a specific enrollment outcome, priced as one figure.

Get your study live this month.

Send us a protocol and we'll have a compliant recruitment package and a study-specific strategy back in about an hour, then launch the campaigns and hand you prescreened referrals.

Request a quote Talk to our team