Recruitment, end to end

Paste a protocol link.
Launch a compliant study.

Horizon AI is the compliance operating system for clinical recruitment. It does the intake, generates IRB- and sponsor-ready materials, builds and hosts the landing page and smart screener, and runs the media plan — all wired into Vision, our HIPAA-compliant data layer.

FDA · 21 CFR 50IRB · WCG · Advarra · SterlingHIPAA · via VisionMeta · Google · TikTok
horizon · new study · intakestep 1 / 1
Paste a ClinicalTrials.gov link
clinicaltrials.gov/study/NCT05867421parsed in 4.2s
Indication
Type 2 Diabetes — Phase III
Sponsor (auto-matched)
SASponsor A · playbook v3.1
Sites
1 · CliniContact pilot site
Target enrollment
28 participants
IRB
WCG IRByou select
Reading level cap
7th grade sponsor
12 fields auto-filled · 1 to confirmEditGenerate materials →
Compliance rulesets built inFDAWCG IRBAdvarraSterling IRBBRANY21 CFR 50HIPAA
The workflow

From protocol link to first enrolled participant — in one workspace.

Coordinators paste a link. Everything that used to take weeks of intake calls, ad reviews, and vendor pings happens in a single workspace — built around your IRB, your sponsor's playbook, and Vision.

01 · 60 seconds
Fast protocol intake
Paste a ClinicalTrials.gov link. Horizon parses the protocol, infers indication, eligibility, geography, and target population — and pre-fills the intake form.
02 · auto
Sponsor + IRB matching
Horizon matches the sponsor profile from its playbook library. You confirm or manually select the IRB. The compliance ruleset is locked.
03 · minutes
Materials generated
Ads, flyers, screener scripts, SMS, and email are generated against FDA, IRB, sponsor, and platform rules — simultaneously. Every flag cites its source.
04 · post-approval
Landing page & smart screener, hosted
Once IRB-approved, Horizon builds and hosts the recruitment funnel: branded landing page, adaptive screener, and routing to your site.
05 · launched
Vision + media plan live
Vision (HIPAA-compliant data management) ingests qualified leads. Horizon launches the media plan with channel mix and budget built around the study population.
01 · Intake

Stop filling out intake forms. Paste a link.

Horizon reads the public protocol, pulls eligibility, indication, target geography, and study arms, and proposes a sponsor profile — in under a minute. You confirm what matters, override what doesn't.

  • Parses ClinicalTrials.gov, EU CTR, and pasted PDFs of the protocol synopsis.
  • Auto-matches sponsor playbook from Horizon's library, growing with every onboarded sponsor.
  • You always pick the IRB. Horizon adapts the ruleset accordingly.
  • Site context is inherited from your embed — coordinators never re-enter site details.
intake summary · NCT05867421ready to submit
ProtocolNCT05867421 · v4.2
IndicationType 2 Diabetes, Phase III
SponsorSponsor A · playbook v3.1
IRBWCG IRB user-selected
GeographyBay Area · 30mi radius
Enrollment target28 · over 14 weeks
EligibilityAdults 30–70 · HbA1c 7–10
Reading level≤ 7th grade
Channel mixMeta · Google · SMS · clinic referral
02 · Compliance

Materials generated against every rule that matters.

FDA guidance, IRB review standards, sponsor playbooks, and platform ad policies — applied simultaneously, with every flag traced to its source. Submit-ready on the first pass.

  • 40+ FDA + IRB rules baseline, each cited to its source; sponsor profiles layer on top with forbidden terms, required disclosures, and tone preferences.
  • Approval-likelihood score predicts IRB outcome before submission, based on historical decisions.
  • Channel-specific outputs: Meta carousel, landing page, SMS, email, and printable flyer — each respecting the platform's healthcare ad policy.
  • Every change is logged. Every flag cites its rule.
scanner · depression study · Meta carouselscore 89
Living with depression? You may qualify for a clinical research study evaluating an investigational treatment. Eligible participants may receive compensation for time and travel.
Includes “research study” disclosure
IRB · Advarra Template §B
Compensation framed as time/travel
IRB · WCG Ad Standard 4.2
No therapeutic misconception
FDA · 21 CFR 50.20
Missing site contact line
IRB · Sterling Policy 10.3 · auto-added
03 · Launch

Approved? We host the funnel.

Once the IRB clears your materials, Horizon spins up the recruitment site itself — a branded landing page, an adaptive smart screener, and routing into your existing site workflow. No vendor handoff, no separate web build.

  • Landing page generated from the same approved copy. Hosted on Horizon's IRB-blessed infrastructure.
  • Smart screener adapts question order based on protocol eligibility tree; ineligibility detected early to protect candidate experience.
  • Qualified leads land in Vision — the HIPAA-compliant data layer that powers Horizon's weekly optimization. Export to your CTMS any time.
  • Your team works directly in Horizon — one workspace for intake, materials, the screener, and live enrollment data.
study.horizon.health/diabetes-bay-arealive · IRB approved May 18
Living with type 2 diabetes?
You may qualify for a research study evaluating an investigational treatment. Held at our Bay Area research site.
See if you qualify →
3 questions · 60 seconds

smart screener · question 2 of 3
What's your most recent HbA1c, if you know it?
Under 77 – 88 – 10Over 10Don't know
04 · Vision

Once the study is live, Vision takes over data.

Vision is CliniContact's HIPAA-compliant data management layer. Every qualified candidate that Horizon routes flows into Vision — encrypted, audit-trailed, accessible to your team and your sponsor's monitors. Access is provisioned the moment your study launches.

  • HIPAA-compliant infrastructure with BAA in place.
  • Role-scoped access for coordinators, PIs, sponsors, monitors, and IRB.
  • Real-time enrollment dashboard, candidate funnel analytics, and outreach status.
  • Bidirectional sync with most CTMS and EDC systems.
vision · diabetes Bay Area · liveHIPAA · BAA active
Candidates
412
+38 today
Screened in
86
21% qual rate
Enrolled
19 / 28
68% to goal
funnel · 14-day rolling
Impressions82,400
Clicks1,924
Started screener412
Qualified86
Enrolled19
05 · Marketing

A media plan built around your study population — not a template.

Horizon proposes the channel mix, budget allocation, and creative variants based on the protocol's eligibility profile, geography, and sponsor history. Then it runs the plan, optimizing weekly against cost-per-qualified-candidate.

  • Channel mix derived from indication, age, geography, and historical performance of similar studies.
  • Budget recommended per week, per channel, with floors and ceilings tied to enrollment timeline.
  • Creative variants A/B tested within IRB-approved copy boundaries — Horizon never goes off-script.
  • Weekly optimization built in. Pause, scale, or shift channels without a vendor email thread.
media plan · type 2 diabetes · Bay Arearecommended
Monthly budget
$14,200
Projected CPQ
$165
Meta — Feed38%$5,400
Google Search24%$3,400
Google Display14%$2,000
SMS outreach12%$1,700
Clinic referral8%$1,100
Reddit Health4%$600

Reweighting next week: shifting 6% from Google Display → Meta based on first-week conversion. Total enrollment timeline: 11 weeks · 3 weeks ahead of plan.
“Three weeks of intake and IRB ping-pong, collapsed into an afternoon. We saw the first qualified candidate before the kickoff call was over.”
Pilot site · Phase II oncology study · Q1 2026
Avg IRB cycles
1.2 rounds
↓ from 3.4 industry avg
Intake to launch
9 days
↓ from 6–10 weeks
First-pass IRB approval
86%
Cost-per-qualified
−41%
vs. manual agency
Pricing

Start with one study. Scale to the institution.

Pilot a single site for a month. If it works — and it will — we move you to an Enterprise agreement built around your studies, sites, and volume.

Pilot month

Try Horizon on one study, one site.

$500/ month · single site
+ 20% optimization & management fee on monthly ad spend
  • One study, one site, one month — no annual commitment
  • Full intake → compliance → landing page → smart screener workflow
  • Hosted recruitment funnel under your IRB approval
  • Vision data access provisioned at study launch
  • Media plan, channel mix, and weekly optimization included in the 20%
  • White-glove onboarding from a CliniContact recruitment lead
Start a pilot →
No per-seat fees · No setup fees · No per-asset fees
FAQ

Common questions.

How does Horizon fit into our existing workflow?+
Horizon is a standalone workspace your team logs into. A coordinator pastes a protocol link to start a study, generates materials, manages the screener, and watches enrollment from one place — no installation, no integration with your existing systems required.
Do you submit to the IRB on our behalf?+
No. Horizon prepares a submission-ready package — IRB-aligned materials, source citations, and an approval-likelihood score — that your regulatory lead submits through your usual IRB workflow. The compliance work happens before submission, not in place of it.
How does sponsor matching work if our sponsor isn't in your library?+
We ingest your sponsor's recruitment playbook, brand guide, and forbidden-terms list — usually a single half-day workshop. The profile is yours, scoped to your org, and improves with every submission.
Is Vision required?+
Yes — Vision is where qualified candidates land, and it's what powers Horizon's weekly campaign optimization. You can export leads to your CTMS or candidate database any time; Vision stays the system of record while a study is running.
What does the 20% ad-spend fee cover?+
Channel setup (Meta, Google, TikTok, SMS), weekly optimization, creative A/B within IRB boundaries, daily monitoring, and reporting. It replaces what a recruitment agency typically charges 25–35% for, plus retainer fees.
What happens after the pilot month?+
Two paths. Continue paying $500/mo + 20% for the same single-site setup as long as the study runs. Or, if you want to add studies, sites, or institutions, move to Enterprise — we'll price it around your volume.

Start a pilot this month.

One study. One site. $500. We'll have your first qualified candidate before your sponsor's next status email.

horizon@clinicontact.comBook a 20-min walkthrough →