Recruitment operations for clinical research · US & UK

Protocol in. A recruitment package, and the campaigns to run it.

Horizon is the study-startup engine inside CliniContact's recruitment platform. Paste a protocol and about an hour later you have IRB- and sponsor-ready materials, a study-specific marketing strategy, a hosted landing page and smart screener. Then we build and run the campaigns, connected to Vision, our participant data layer.

Request a quote →See a real study →
FDA · MHRA · US & UKIRB · HRA · WCG · Advarra · NHS RECsHIPAA · GDPR · via VisionMeta · Google · TikTok
HStudies › MDD Demo Studyparsed in 4.2s
Study IntakeDesign IntentMaterialsMarketing StrategyBridgeSubmissionVision
Paste a protocol link, PDF, or text
↗MNT-214-301 · Phase III MDD protocolparsed in 4.2s
Indication
Major Depressive Disorder, Phase III
Sponsor (auto-matched)
MNMeridian Neurotherapeutics
Sites
1 · CliniContact Demo Research Site
Target enrollment
120 participants
IRB
WCG IRByou select
Reading level cap
7th grade sponsor
12 fields auto-filled · 1 to confirmEditGenerate materials →
The platform

Four modules across the recruitment funnel.

Each module stands alone, and together they hand off without re-keying. Horizon runs startup and digital recruitment, Bridge opens community referral pathways, Smart Screener applies your criteria, and Vision holds the participant record.

Horizon · Study startup & digital recruitment

Protocol in. A recruitment package, and the campaigns to run it.

Give Horizon a protocol link, a PDF, or pasted text, and about an hour later you have the recruitment package and marketing strategy. Then we run it: you set the ad spend, and we build and manage the campaigns. We run the recruitment for you instead of handing back a folder.

  • Recruitment package + study-specific marketing strategy in ~1 hour
  • We build and manage the digital campaigns; you set the ad spend, no management fee
  • Site-level scoping and protocol amendments applied at intake
  • IRB-ready in 9 days, with 86% first-pass approval
See how it works →
HorizonStep 1 · Startup
◷Package + strategy in about an hour
✓FDA / IRB / sponsor rules applied as it writes
↗Campaigns built and managed to your ad spend
9 daysprotocol → IRB-ready
Bridge · Referral pathways

Open referral pathways into underrepresented populations.

Paid media reaches participants already searching. Bridge reaches the ones who are not, through advocacy organizations, community clinics and provider networks matched to your indication and catchment area. It is how a Diversity Action Plan actually gets carried out.

  • Partner organizations matched by indication and site catchment area
  • Executes against FDA Diversity Action Plan commitments
  • Compliant outreach to advocacy groups, clinics and provider networks
  • Partner-level referral and engagement reporting
See a live outreach strategy ↗
BridgeStep 2 · Community reach
◎Advocacy, clinic and provider networks
⇄Matched to indication + catchment area
▤Partner-level referral reporting
DAPreach you can evidence
Smart Screener · Prescreening

Apply your I/E criteria before anyone reaches a coordinator.

Branching logic built from your inclusion and exclusion criteria, with SMS passcode verification and IP checks for decentralized studies. Every record arrives with its prescreen outcome and the reason it passed or failed. Those outcomes train the ad targeting toward qualified referrals rather than raw volume.

  • Branching logic built from your inclusion/exclusion criteria
  • SMS OTP verification and IP validation for decentralized studies
  • eConsent with e-signature where the protocol calls for it
  • Eligibility outcomes train the targeting toward qualified candidates in real time
Try a live screener ↗
Smart ScreenerStep 3 · Prescreen
⌥Branching logic from your I/E criteria
✉SMS OTP + IP validation
◈Outcomes train targeting toward qualified
Includedwith every Horizon or Bridge plan
Vision · Participant record

One participant record, or routed straight into your system.

Inbound SMS and email resolve to the right participant across every study, so outreach lives on one timeline instead of scattered inboxes. Where your team works in REDCap, Qualtrics or CRIO, referrals land straight in your system of record, with nothing re-keyed.

  • Handoff into your system of record: REDCap, Qualtrics, CRIO or your own
  • Reporting and analytics generated automatically for every study
  • Two-way SMS and email resolved to the participant record
  • Role-scoped access and full audit trail for coordinators, sponsors, monitors
See Vision ↗
VisionStep 4 · Participant record
◫One timeline per participant, across studies
⤳Routes into REDCap / Qualtrics / CRIO
⛨HIPAA-aligned, role-scoped, audit-trailed
Includedwith every Horizon or Bridge plan

One platform, built by CliniContact. Smart Screener and Vision come included with Horizon or Bridge.

Compliance rulesets built inFDAMHRAWCG IRBAdvarraHRANHS RECs21 CFR 50HIPAAGDPR
How Horizon works

From protocol link to first prescreened referral, in one workspace.

Coordinators paste a link. Everything that used to take weeks of intake calls, ad reviews, and vendor pings happens in a single workspace, built around your IRB, your sponsor's playbook, and Vision.

01 · 60 seconds
Fast protocol intake
Paste a link, PDF, or text. Horizon parses the protocol, infers indication, eligibility, geography, and target population, then pre-fills the intake form.
02 · auto
Sponsor + IRB matching
Horizon matches the sponsor and IRB from a library of 90+ playbooks and 40+ IRBs, then locks the compliance ruleset. Upload your own any time to extend it.
03 · minutes
Materials generated
Ads, flyers, screener scripts, SMS, and email are all generated at once, against FDA, IRB, sponsor, and platform rules. Every flag cites its source.
04 · post-approval
Landing page & smart screener, hosted
Once IRB-approved, Horizon builds and hosts the recruitment funnel: branded landing page, adaptive screener, and routing to your site.
05 · launched
Campaigns live, Vision ingesting
We build and run the media plan around the study population; Vision ingests every prescreened referral, encrypted and audit-trailed.
Compliance engine

Materials generated against every rule that matters.

US and UK standards apply at once: FDA and MHRA guidance, US IRB and UK HRA/REC review standards, sponsor playbooks, and platform ad policies. Every flag traces to its source, and materials come out ready to submit on the first pass.

  • 40+ FDA + IRB rules baseline, each cited to its source; sponsor profiles layer on forbidden terms, required disclosures, and tone.
  • Approval-likelihood score predicts the IRB outcome before submission, based on historical decisions.
  • Channel-specific outputs for Meta, landing page, SMS, email, and printable flyer, each respecting that platform's healthcare ad policy.
  • Every change is logged. Every flag cites its rule.
HStudies › MDD Demo Studyscore 89
Study IntakeDesign IntentMaterialsMarketing StrategyBridgeSubmissionVision
When your antidepressant helps but not enough, you may qualify for a clinical research study of an investigational add-on treatment.
Includes “research study” disclosure
IRB · Advarra Template §B
No therapeutic misconception
FDA · 21 CFR 50.20
Compensation framed as time/travel
IRB · WCG Ad Standard 4.2
Missing site contact line
IRB · Sterling Policy 10.3 · auto-added
Vision · participant data

Once the study is live, Vision takes over the data.

Vision is CliniContact's HIPAA-aligned data layer. Every prescreened referral Horizon routes flows into Vision, encrypted and audit-trailed, open to your team and your sponsor's monitors. Access is set up the moment your study launches.

  • HIPAA-aligned infrastructure with a BAA in place.
  • Role-scoped access for coordinators, PIs, sponsors, monitors, and IRB.
  • Real-time enrollment dashboard, funnel analytics, and outreach status.
  • Routes into REDCap, Qualtrics, CRIO, or your own CTMS.
HStudies › MDD Demo StudyHIPAA · BAA active
Study IntakeDesign IntentMaterialsMarketing StrategyBridgeSubmissionVision
Referrals
386
+31 today
Prescreened in
74
19% qual rate
Enrolled
22 / 120
on pace
funnel · 14-day rolling
Impressions74,200
Clicks1,712
Started screener386
Prescreened in74
Enrolled22
Protocol complexity

Built for protocols that stall in recruitment.

Restrictive eligibility, controlled substances, pediatric assent, multi-arm allocation. These are the protocols teams bring us after a first recruitment approach underdelivers.

Schedule I
Controlled-substance protocol: psilocybin with SAINT rTMS for treatment-resistant depression. Prescreen gates applied upfront so most submissions never reached study staff.
9 I/E criteria
Moderate-to-severe opioid use disorder. Ineligible respondents excluded, with reason, ahead of site handoff.
2-arm allocation
Five eligibility gates confirmed and each candidate routed to the correct study arm before coordinator contact.
8-section prescreen
Early life stress and depression. Sites received fully characterized candidate records rather than contact details.
See it end-to-end

One protocol. A recruitment package and a marketing strategy.

A real study built in Horizon, a Phase III major depressive disorder trial. Page through the actual branded decks it produced: the study-specific marketing strategy and the full recruitment materials package. Turn on the voice-over, or read the notes as you go.

1 / 8
Participant recruitment strategy, cover
NotesThe participant recruitment strategy for the study, prepared by the site on behalf of the sponsor. Everything here is generated by Horizon from the protocol.

Demonstration decks · fictional sponsor & site · generated by Horizon

Managed campaigns

A media plan built around your study population, then we run it.

Horizon proposes the channel mix, budget allocation, and creative variants from the protocol's eligibility profile, geography, and sponsor history. Then we build and manage the campaigns, tuning them weekly against cost-per-qualified-candidate. You set the ad spend, with no management fee on it.

  • Channel mix derived from indication, age, geography, and performance of similar studies.
  • Budget recommended per week, per channel, tied to the enrollment timeline.
  • Creative variants A/B tested within the IRB-approved copy boundaries, so nothing runs off-script.
  • Weekly optimization. Pause, scale, or shift channels without a vendor email thread.
HStudies › MDD Demo Studyrecommended
Study IntakeDesign IntentMaterialsMarketing StrategyBridgeSubmissionVision
Monthly budget
$4,500
Projected CPQ
$142
Meta · Feed40%$1,800
Google Search26%$1,170
Google Display14%$630
SMS outreach10%$450
Reddit Health6%$270
Clinic referral4%$180
One monthly number, with no separate ad-spend markup and no management fee. We reweight it weekly against cost-per-qualified.
Pricing

Start with one study. Scale to the institution.

Smart Screener and Vision come included with Horizon or Bridge. Entry prices are for a single study at a single site; everything organizational is a flat-fee model we scope with you.

Horizon

Study startup & digital recruitment

$800/ month · one study, one site
We build and manage the campaigns; you set the ad spend, with no management fee on it. 3-month minimum.
  • Recruitment package + study-specific marketing strategy in ~1 hour
  • Managed digital ad campaigns run to your strategy
  • IRB-ready in 9 days · 86% first-pass approval
  • Smart Screener + Vision included
Start with Horizon →
Most complete
Horizon + Bridge

The complete recruitment engine

Scopedto your studies
Study startup and community reach together, priced to your site and study count.
  • Everything in Horizon and Bridge
  • Study startup plus community referral pathways
  • One participant record across both
  • Smart Screener + Vision included
Request pricing →
Bridge

Community & referral pathways

$1,200/ indication
Per indication, across multiple sites. Built for Diversity Action Plan reach. 6-month minimum.
  • Partner networks matched to your indication
  • Executes against Diversity Action Plan targets
  • Partner-level referral and engagement reporting
  • Smart Screener + Vision included
Start with Bridge →
No management fee · No ad-spend markup · No per-seat or setup fees
Minimum term: Horizon 3 months, Bridge 6 months. Community outreach needs the runway to build partner relationships.

Site networks, SMOs, CROs and sponsors: we scope a flat-fee model around your portfolio. Build a custom quote →

FAQ

Common questions.

What do I actually get for $800?+
Your whole recruitment package for one study at one site: compliance-checked ads, flyer, landing page, smart screener, SMS and email, plus a study-specific marketing strategy, and we build and manage the campaigns. There's no management fee and no markup on ad spend; you fund the media directly. For new pilots we also put $300 toward your first campaign.
How is this different from a recruitment agency?+
Most partners engage only after your materials clear IRB. Horizon starts at the protocol, producing materials, submission pack, and strategy in about an hour, and hands your coordinators a prescreened, verified referral rather than a raw lead. No retainer, no per-asset fees.
Do you submit to the IRB on our behalf?+
No. Horizon prepares a submission-ready package (IRB-aligned materials, source citations, and an approval-likelihood score) that your regulatory lead submits through your usual IRB workflow. The compliance work happens before submission, not in place of it.
Where does Bridge fit in?+
Bridge opens community referral pathways through advocacy groups, clinics, and provider networks matched to your indication and catchment area, reaching the participants paid media doesn't. It's how a Diversity Action Plan gets carried out. Run it alongside Horizon or on its own.
Is Vision required?+
Vision is where prescreened referrals land and what drives weekly optimization; it's included. You can route to REDCap, Qualtrics, CRIO, or your own CTMS at any time, and Vision stays the system of record while a study is running.
What happens after the pilot?+
Continue at $800/mo for the same single-site setup as long as the study runs, or add studies, sites, or indications and move to a flat-fee model we scope with you. The price per study comes down as your volume grows.

Start a pilot this month.

One study. One site. $800, with no management fee, no ad-spend markup, and $300 toward your first campaign. We'll have your first prescreened referral before your sponsor's next status email.

Contact usRequest a quote →
Horizon AI — The compliance OS for clinical trial recruitment